Recently I came across several project proposals where I was asked to evaluate technical components (hardware, software and staffing needs) and found a few items worth sharing. Several items in these proposals weren’t adequately priced (difference from list and actual price on select items was as high as 60%). Furthermore, some hardware models have been discontinued years ago.
While certain people are not technical by trade it is still very important to make sure those components are accurately priced and still available. If you are specifically requesting a particular computer, printer, server model please make sure that we can still purchase it at the time of your submission. While this might add a bit more work, done mainly by “Googling” or “Binging” (?) these models, it will go a long way in supporting your need and presenting you as someone who does their research and is well prepared.
The success of most today’s projects depends on the right blend of people, processes and technology, but it all starts with a clear definition of needs and goals, including all technology components.